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PASTE ORDER PAD

Enter one part per line with the required quantity and the part number separated by a comma.
Paste your order items from your file into the box below.
You must have only one part per line in this format (Quantity, Part Number)
e.g.
2,02817602
8, 01773633

Help & Support


Workflow Requisition and Approval System

What is the workflow approval and requisition system? How does it work?

Blackwoods Workflow Requisition and Approval System is an online procurement tool that supports in-house approval processes, allowing you to setup users with purchase limits, cost centres and other order approval requirements. If you would like to setup a workflow group for your organisation or require more information please contact eBusiness Support on 1800 750 588 or email websupport@blackwoods.com.au.

How do I place orders using the Workflow Requisition and Approval System?

The process for placing items into your order cart remains the same as for any other order. However, in the order cart you may be required to allocate cost centres for the order or for each line item within the order. When an order is finalised you will receive an automatic requisition number that you can keep or change to your preferred purchase order number. You may also be required to select a person to approve the order prior to submitting the order.

How do I know if my requisition has been approved/rejected? (Requisitioners Only)

When a requisition has been approved or rejected you will receive an email notification.

How do I view pending orders and/or requisitions? (Requisitioners Only)

When you sign in to the website all pending requisition notices will appear under the MY ACCOUNT menu when selected from the top navigation bar. The Approve Requisitions page will appear where you can select the Approve Requisitions link.

How do I approve an order? (Approvers Only)

Sign in to the Blackwoods website and all pending requisition notices will appear under the MY ACCOUNT menu when selected from the top navigation bar. The Approve Requisitions page will appear where you can select the Approve Requisitions link. To open the requisition, select the Basket ID that matches the requisition that you want to view. To approve the requisition click the APPROVE ORDER button at the bottom of the requisition page. In the next screen, you can change the requisition number, delivery address and/or special details if required. Click the SUBMIT button to finalise the requisition.

How do I reject an order? (Approvers Only)

Sign in to the Blackwoods website and all pending requisition notices will appear under the MY ACCOUNT menu when selected from the top navigation bar. The Approve Requisitions page will appear where you can select the Approve Requisition link. To open the requisition, select the Basket ID that matches the requisition that you want to view. In the requisition page you can enter a reason for rejecting the order into the field provided. To reject the requisition click the REJECT button located at the bottom of the page. Once rejected an email notification will be sent to the requester advising them. The notification will also include a reason for rejection if the approver has provided a reason in the field provided.

How do I forward an order to another approver? (Approvers Only)

Sign in to the Blackwoods website and all pending requisition notices will appear under MY ACCOUNT menu when selected from the top navigation bar. The Approve Requisitions page will appear when you select the Approve Requisitions link. To open the requisition, select the Basket ID that matches the requisition that you want to view. In the requisition detail page scroll down to the bottom of the page and select from the drop down list the approver you want to forward the order to then click the FORWARD ORDER button.

How do I change the quantity of an order line in a requisition? (Approvers Only)

Click the Change button located next to the quantity that you want to change. Enter the quantity into the field provided then click the update icon (green tick) to accept the change or click the cancel icon (red cross) to reject the change.

How do I delete an order line from a requisition that I want to approve? (Approvers Only)

Click the Delete icon located at the end of the order line that you want to delete.

Why can’t I choose an approver when I put a requisition through the workflow system? (Approvers Only)

Depending on how your workflow group is setup, you may be able to order items that are on contract and/or under the order or line spend limit where the requisition does not require an approver.

How do I manage workflow details? (Approvers Only)

Sign in to the Blackwoods website and go to MY ACCOUNT menu when selected from the top navigation bar. Click on the Manage Workflows link to open the User Workflow Members page. Select the username of the user you want to make changes to. In the Manage Workflow Members page you can edit a user’s ability to view stock availability, display pricing, spend limit, approval levels, cost centre type and approvers. Click the UPDATE button to finalise changes.

 

 

Contact Us
If you require further assistance please call eBusiness Support on 1800 750 588 or email websupport@blackwoods.com.au.